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How Do I?

How Do I?

I. Selectboard Q & A

Q: Contact the Selectboard?

A: You can contact the Selectboard in writing or by attending a public meeting. Written communications should be sent to the attention of the Selectboard Chair, William Champine, at the Town Office, 45 Main Street, Proctor, VT 05765. Regular meetings of the Selectboard occur on the second and fourth Monday of each month. Meetings begin at 6:00 p.m. at the Town Office.

Q: Get on the agenda for a Selectboard meeting?

A: To be on the agenda as a “guest” of the Selectboard, you need to contact the Town Manager by phone at 459-3333 extension 13 or email proctor_manager@comcast.net before 12:00 noon on the Thursday before the Monday meeting. Members of the public need not be on the agenda to be heard at a Selectboard meeting. There is an opportunity during each meeting for open public comment.

Q: Get a copy of municipal ordinances/policies?

A: Electronic copies of all municipal ordinances and policies can be found on the Town website.  Hard copies of all documents are also available at the Town Office. Contact the Town Manager for more information.

Q: Get a copy of the Town Report?

A: An electronic copy of the Town Report is available on the Town website. Hard copies of the Town Report are delivered to all residents in February before Town Meeting.

Q: Get copies of Selectboard meeting agendas and minutes?

A: Electronic copies of all meeting agendas and minutes are posted on the Town website. Hard copies are available from the Town Manager upon request.

Q: Participate in the annual budget planning process?

A: Budget planning for the upcoming fiscal year begins in late summer/early fall each year. Watch for specific budgeting activities on Selectboard meeting agendas. Come to the Selectboard meetings and the public hearing to participate. For those who really want to work with the Selectboard on Town finances contact the Town Manager.

Q: Share my good idea with or voice my concerns to the Selectboard?

A: The Selectboard welcomes public input on all Town matters. The best ways to communicate with the Selectboard are either by written letter or by attending a meeting. Letters should be sent to the attention of the Selectboard Chair, William Champine, to the Town Office, 45 Main Street, Proctor, VT 05765. Regular meetings of the Selectboard occur on the second and fourth Monday of each month. Meetings begin at 6:00 p.m. at the Town Office. Members of the public need not be on the agenda to be heard at a Selectboard meeting. There is an opportunity during each meeting for open public comment.

II. Town Clerk Q&A:

Q: Register my dog?

A: Dogs must be registered by April 1 of each year with the Town Clerk. To register your dog you will need to present the Town Clerk with a copy of a current rabies certificate and $8* for each neutered dog or $12* for each unneutered dog. The Town Clerk will provide you with a dog tag and accompanying documentation. *Fees subject to change. Check with the Town Clerk for schedule of current fees.

Q: Register to Vote?

A: Voter registrations are performed by the Town Clerk. To register to vote you must present the Town Clerk with a valid ID and proof of residency and take the Voter’s Oath.

Q: Get a marriage/civil union license?

A: Marriage and civil union licenses are issued by the Town Clerk. Completed license applications must be signed by both parties, accompanied by a $45 fee*, and returned to the Town Clerk for processing. *Fees subject to change. Check with the Town Clerk for schedule of current fees.

Q: Get a copy of my birth certificate?

A: Copies of birth certificates are available upon request from the Town Clerk. Certified copies are $10* and uncertified copies are $2*. Payment must be received prior to mailing copies. *Fees subject to change. Check with the Town Clerk for schedule of current fees.

Q: Get a copy of a listers card?

A: Copies of listers cards are available upon request from the Town Clerk. There is a $1 per page fee* for copies. *Fees subject to change. Check with the Town Clerk for schedule of current fees.

Q: Obtain and vote by Absentee Ballot?

A:  A voter may vote by mail.  The voter can request absentee ballots and the clerk mails the absentee ballots, with the appropriate envenlopes, to the requested voter.  All absentee ballots must be returned to the clerk before the close of the polls on Election Day, either in person or by mail in order to be counted.  A voter must request an absentee ballot by the close of business the day before any election. Justices of the Peace may deliver absentee ballots to voters who are ill or physically disabled.  Only voters who are ill or have a physical disability may choose this method.  At least three (3) days before the election, the Board of Civil Authority designates pairs of JPs to deliver ballots.  If not enough JPs are available, the BCA appoints other legal voters as election officials to assist. Anyone can request an absentee ballot by phone or in person, but no other person can pick up a ballot for a voter – not the spouse, not the son or daughter, not the parent.  Although, a family member may return the voted ballots in the appropriate envelopes.

III. Planning Commission Q&A:

Q: Get a copy of the Town Plan?

A: An electronic copy of the current Town Plan is available on the Town website. A hard copy of the Town Plan is also available at the Town Office.

IV. Zoning Administrator Q&A:

Q: Apply for a Zoning Permit?

A: An electronic copy of the zoning permit application is available on the Town website. A hard copy of the permit application is also available from the Town Clerk. Questions regarding the zoning permit application should be directed to the Zoning Administrator, Bob Coons, at 459-2051. Completed applications, including fee, should be returned to the Town Clerk for processing.

V. Highway Department Q&A:

Q: Contact the Highway Department in an emergency?

A: Call 801-342-1900 for an emergency requiring response from the Highway Department. Leave a detailed message. All non-emergency requests for the Highway Department can be directed to the Town Garage at 459-2789.

Q: Find out what public works projects are planned for the current year?

A: Each year the Selectboard approves a list of special projects to be completed by the Highway, Water, and Wastewater Departments in addition to routine operation and maintenance activities.

Q: Get a permit for construction within the highway right-of-way?

A: An electronic copy of the highway permit application is available on the Town website. A hard copy is available from the Town Manager upon request. Questions regarding the highway permit application should be directed to the Town Manager at (802) 459-3333 ex.13. Completed applications should be returned to the Town Manager for processing. There is a $25 fee for this permit.

VI. Water and Wastewater Q&A:

Q: Pay my water or sewer bill?

A: Water utility bills are due in two installments .one by September 15 and one by March 15. Sewer utility bills are also due in two installments – one by October 15 and one by April 15. Payments must be made in cash or by check payable to the Town of Proctor. Payment agreements for delinquent accounts are available. Contact the Town Manager for more information.

Q: Contact the Water or Wastewater Department in an emergency?

A: Call 802-741-2353 for an emergency requiring response from either the Water or Wastewater Departments. Leave a detailed message. All non-emergency requests for the Water or Wastewater Departments can be directed to the Operators at 802-459-2501 or 802-459-2510.

Q: Shut off municipal water service?

A: Customers wanting to either temporarily or permanently disconnect from the municipal water system must submit a written request to the Water Department. Requests should be sent to the attention of the Town Manager at 45 Main Street, Proctor, VT 05765. Charges will continue to be assessed and collected until water service is turned off at the curb stop. For this and other valuable information, refer to the Proctor Public Drinking Water System Rules and Regulations.

VII. Solid Waste Q&A:

Q: When are curb side trash and recyclables carts picked up?

A: Trash totes are picked up every Wednesday and recyclables.totes are picked up every other Wednesday..The carts need to be at the curb before 6:00 a.m.

Q: What do I do if I have more trash than will fit in the trash tote?

A: Proctor trash bags are available at the Town Office at a cost of $2.00 per bag. The cost of the trash bag covers the cost to dispose of the additional trash.

Q: What do I do if I have more recyclables than will fit in the recyclable  tote?

A: Recyclable items can be placed beside the recyclable tote and will be picked up at no additional charge.  If you consistently have more recyclables than will fit in a recyclable tote, you can request an additional recyclable tote at the Town Office.

VIII. Fire Q&A:

Q: Get a burn permit?

A: To obtain a burn permit, contact the Fire Warden, Albert Wenta, at 802-459-2823. There is no fee for permits, however, certain restrictions must be observed.

Q: Report a fire or other emergency?

A: Dial 911.

IX. Recreation Q&A:

Q: Sign up for Youth Baseball programs?

A: The volunteer run youth baseball program operates during the summer at the fields located on Elm Street. Please contact. Chris Almond at 802-459-3614 with any questions about the Youth League programs.

Q: Sign up for swim lessons at Olympus Pool?

A: The Olympus Pool offers swimming lessons for children ages 3 to 18. Please contact the pool at 802-770-9486 with any questions about its programs.



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